Hotel Accounting Software
Terrace AI is hotel accounting software built for lodging finance teams. Automate accounts receivable, accounts payable, reconciliation, and month-end close with AI that connects your PMS, OTAs, and GL across every property.
- faster month-end close
- 8xfaster month-end close
- less manual reconciliation
- 90%less manual reconciliation
- PMS-to-GL audit trail
- 100%PMS-to-GL audit trail
What is hotel accounting software?
Hotel accounting software is a finance system designed for the operational realities of hotels — night audit, room revenue, OTA commission statements, virtual credit cards, city and guest ledgers, multi-property consolidation, and PMS-to-GL postings. It replaces the patchwork of spreadsheets, generic ERPs, and email approvals that most hotels still run on.
Modern hotel accounting software is AI-native: it ingests data directly from the PMS, OTAs, banks, and payment processors, automates the matching and reconciliation work that finance teams used to do by hand, and posts clean, auditable entries to the GL. The result is a faster close, fewer exceptions, and a finance team that spends its time on analysis instead of data entry.
Terrace AI is hotel accounting software built specifically for hotel finance leaders. It automates accounts receivable, accounts payable, reconciliation, and consolidated reporting for single properties, hotel groups, and management companies — without forcing teams to replace their existing PMS or GL.
- AI-native, hotel-specific (not generic ERP)
- Direct PMS, OTA, and GL integrations
- Multi-property consolidated close
- Automated AR, AP, and reconciliation
- Audit-ready posting and exception trail
- Hotel-finance reporting and BI
Why hotel accounting is different — and why generic software keeps failing
Generic accounting software doesn't speak hotel
QuickBooks, NetSuite, and Sage don't understand night audit, ADR, RevPAR, or OTA commission statements — so hotel accounting teams stitch them together with spreadsheets and tribal knowledge.
PMS, OTA, and GL never agree on their own
Every hotel runs a PMS, multiple OTAs, a payment processor, and a general ledger. Without hotel accounting software, reconciling them is a recurring manual project that consumes the close.
Manual reconciliation eats the close window
OTA, bank, credit card, folio, city ledger, and GL reconciliation are still done in Excel at most hotels. By the time exceptions surface, the cash is gone and the period is closed.
Multi-property scaling is brutal
Hotel groups and management companies multiply the work by every property. Bolt-on accounting tools weren't designed for consolidated multi-property hotel finance.
Invoice approvals route through email
Hotel AP teams collect invoices in shared inboxes and route approvals manually. Coding to the right hotel, GUID, and account is repetitive and error-prone without hotel AP automation.
Reporting lags the business by weeks
Without hotel-specific BI, GMs and owners get static spreadsheets long after the period closes — too late to react to revenue leakage, cost creep, or staffing decisions.
The hotel accounting platform — AR, AP, reconciliation, and BI on one stack
Terrace AI replaces the spreadsheets, bolt-ons, and email approvals that most hotel accounting teams still run. Each module is built specifically for the way hotel finance works.
Accounts Receivable
Automated hotel AR and OTA reconciliation
Terrace ingests OTA invoices, commission statements, and VCC remittances from Booking.com, Expedia, Marriott Bonvoy, and Onyx CenterSource, matches every reservation against the PMS, and posts clean entries to the GL.
- Reservation-level matching across 30+ PMS systems
- Commission, VCC, and cancellation exceptions surfaced
- Dispute-ready evidence packets
Accounts Payable
Hotel AP automation across every property
Capture invoices from email, vendor portals, and uploads. Terrace codes invoices to the right property, GUID, and GL account, routes approvals to the right hotel manager, and posts to your ERP automatically.
- Per-property approval routing and coding
- Three-way match for hotel POs and receipts
- Direct posting to Sage Intacct, M3, NetSuite, and more
Reconciliation
Hotel reconciliation software for every ledger
Bank, credit card, folio, night audit, balance sheet, city ledger, guest ledger, deposit, PMS-to-GL — Terrace runs every reconciliation hotels need on a single platform with full audit trail.
- Continuous reconciliation, not month-end scramble
- Exception queues for every ledger type
- Audit packets generated on demand
Business Intelligence
Hotel finance BI that GMs and owners actually use
Live USALI-aligned P&L, RevPAR, ADR, and flow-through reporting consolidated across every property. Drill from a portfolio KPI to the underlying folio in seconds.
- USALI-aligned reporting out of the box
- Portfolio rollups across hotel groups
- Owner statement automation
AI Agents
AI agents purpose-built for hotel finance
Terrace AI runs specialist agents for OTA matching, invoice coding, exception triage, and close-readiness — handling the high-volume work hotel accountants used to do by hand.
- OTA reconciliation agent for Booking, Expedia, Marriott
- AP coding and routing agent
- Close-readiness agent flagging open items
Integrations
Native PMS, OTA, and GL integrations
Terrace connects directly to Opera, Mews, Cloudbeds, StayNTouch, RoomRaccoon, and 30+ other PMS platforms, along with every major OTA, payment processor, bank, and GL — no middleware, no CSV juggling.
- 30+ PMS integrations
- Direct OTA and payment processor feeds
- GL postings to Sage Intacct, M3, NetSuite, Yardi, and QuickBooks
Put your hotel accounting on autopilot
From PMS to GL — Terrace AI automates AR, AP, reconciliation, and close for every property in your portfolio.
Frequently asked questions
Hotel accounting software is a finance system designed specifically for hotels — handling night audit, room revenue, OTA commissions, virtual credit cards, city and guest ledgers, multi-property consolidation, and PMS-to-GL postings. Unlike generic accounting tools, hotel accounting software understands hospitality data and the workflows hotel accounting teams run every day.
Continue exploring AR reconciliation workflows
Hotel AR automation across OTA, payment, and folio reconciliation workflows.
Hotel AP automation with per-property coding, approval, and ERP posting.
USALI-aligned hotel BI and portfolio rollups for groups and management companies.
The AI agents and platform powering Terrace's hotel accounting automation.